COMPENSATION EMPLOYEES’ UNION

Suite 120 – 13775 Commerce Parkway, Richmond, BC V6V 2V4 (604) 278-4050

To: All CEU Members

From: Erin Guy, CEU Secretary

Notice of 2025 Annual General Meeting and Balloting Committee Member Nomination

Notice Date: September 26, 2025

NOTICE OF ANNUAL GENERAL MEETING

This Notice of AGM shall be posted on the CEU website.  Members on leaves; or on layoff/recall; or away from the office and unable to access their work email must contact the CEU Office and provide a personal email address in order to receive the virtual AGM link.

AGM CALLED

CEU’s 2025 AGM will be a hybrid meeting to be held on Thursday, October 30, 2025.

AGM DETAILS

Thursday, October 30

6:00 pm to 7:30 pm

Sheraton Vancouver Airport Hotel

7551 Westminster Highway

Richmond, British Columbia

For online attendance, a follow up email providing a registration link will be sent in early October. Once registered, you will receive an email containing both the meeting details and the link. Please save the email to join the AGM on October 30.

If you have any questions regarding the registration process, please contact CEU’s

Communication Representative at ac.cb.uecobfsctd-401c25@snoitacinummoc.

NOMINATION FOR BALLOTING COMMITTEE MEMBERS

As per Article 10 of the Constitution and Bylaws, CEU is seeking three (3) Balloting Committee Members nominations for 2025-2026. There will be open nominations from the floor during the AGM. If you would like to express your interest in filling one of the positions prior to the meeting, please email CEU Secretary, Erin Guy, at ac.cb.uecobfsctd-1c062e@yraterces.

Once nomination is closed and nominees have been determined, members at the AGM will then vote by written ballot and/or online ballot.

PROXY VOTES

In accordance with the CEU Constitution, Article 17 – Proxy Voting, members unable to attend the AGM shall be able to vote by proxy if: unable to attend because of medical or dental treatment; absence from work; on leave or vacation; absence from the area due to WCB business; compassionate reasons such as illness of a family member or other good cause. The proxy is in writing via proxy form, attached to this notice. Please submit completed proxy forms to the CEU Secretary, Erin Guy, at ac.cb.uecobfsctd-792069@yraterces no later than Friday, October 24, 2025, at 4:30 pm.

NOTE:

1. Proposed CEU Constitution & Bylaw amendments will be discussed at this AGM.
2. During the AGM, you will have the chance to vote on items, including:
   • Motion to destroy 2024 Election Ballots
   • Motion to appoint Manning & Elliott as 2025 auditor
   • Motion to approve 2024-2025 audited Financial Report
   • Motion to select new Balloting Committee 2025
3. For Members attending the AGM remotely, please refer to the email you have received upon registration. It will contain the meeting details and the meeting link to join the AGM on October 30.

If you have any questions or concerns regarding the AGM process, the Balloting Committee nomination, and/or Proxy voting, please contact CEU Secretary, Erin Guy, at ac.cb.uecobfsctd-39323f@yraterces.